Digital Preservation and Interoperability Policy
CognitivaTech: Ingeniería de Software Inteligente y Sistemas Adaptativos maintains a layered preservation strategy designed to protect published scholarly content, essential metadata, and the operational records required to support the integrity and continuity of the journal.
1. PKP Preservation Network
The journal participates in the Public Knowledge Project Preservation Network (PKP PN) through the preservation plugin integrated with Open Journal Systems. The journal's archival status is monitored through the PKP preservation workflow. PKP PN is a distributed preservation arrangement associated with LOCKSS-based preservation and is recognized in the broader scholarly preservation ecosystem, including the Keepers Registry. This provides an external long-term preservation layer beyond the journal's live website.
2. Journal-Controlled Preservation Copies
In addition to external preservation, the journal maintains its own publication and editorial records. Preservation includes the journal issues and, as applicable, article PDFs, XML-JATS files, structured metadata, supplementary files, production files, and other files necessary to reconstruct or verify the published record.
3. Weekly Backups
The journal maintains weekly backup copies of the OJS installation and journal content and preserves the files associated with editorial and production processes. Backup and retention practices are implemented with access controls consistent with the Privacy and Data Protection Policy. Confidential manuscript files, reviewer identities, review reports, and internal editorial records are not made publicly accessible merely because they are retained for operational, integrity, or continuity purposes.
4. Formats and Migration
The journal preserves content in multiple scholarly and production formats when available, including PDF, XML-JATS, and structured metadata. Maintaining more than one representation reduces dependence on a single software format. When formats or systems become obsolete, the journal may migrate files, refresh storage, regenerate access copies, or update platform components while preserving the identity and integrity of the Version of Record.
5. Persistent Identification
Published articles use persistent scholarly identifiers when assigned, including DOI. The journal seeks to maintain identifier resolution and to update DOI and bibliographic metadata when corrections, retractions, title changes, or other legitimate record updates require it.
6. OAI-PMH Interoperability
The journal provides an interface compliant with the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) for automated metadata harvesting by repositories, libraries, aggregators, search systems, and indexing services. The endpoint is https://cognitivatech.org/index.php/cognitivatech/oai. OJS exposes interoperable metadata including Dublin Core through the OAI-PMH service.
OAI-PMH is an interoperability and metadata-harvesting mechanism. It supports discovery and replication of bibliographic metadata but is not presented by the journal as a substitute for a digital preservation archive.
7. Preservation of Editorial Process Records
The journal retains editorial-process records needed to document submission, peer review, decisions, revisions, publication, complaints, corrections, and research-integrity actions for an appropriate operational period. Access is role-based and limited to legitimate editorial, audit, legal, preservation, or research-integrity purposes. Personal and confidential information is handled according to the Privacy and Data Protection Policy.
8. Continuity if Publication Ceases
If the journal ceases publication, the preservation strategy is intended to keep the scholarly record recoverable through preserved PKP PN copies and journal/institutional backup holdings. The journal will seek to maintain access to bibliographic metadata, article identifiers, and archived published content for as long as operationally and legally possible.
